Parents and Guardians

School Health Services Frequently Asked Questions:

What are School Health Services?

School Health Services are medical services provided through a child’s local school district that are designed to meet the health needs (both medical and emotional) of a child.

 

Clark County School District (CCSD) provides school health services to children with a plan of care at no cost to parents/legal guardians. Federal Medicaid funds are available to school districts to help recover the costs of providing these necessary services. To access these funds, CCSD participates in the Nevada Department of Health and Human Services, Division of Health Care Financing and Policy School Health Services Medicaid program. Resources in English and Spanish, explaining the Medicaid School Health Services program, can be found at http://ssd.ccsd.net/shsmedicaid

 

School districts may seek reimbursement for eligible services, such as speech therapy, occupational and physical therapy, nursing, mental health, personal care services, applied behavior analysis, and originating teletherapy services. In order to request reimbursement, CCSD must disclose information to the Division of Health Care Financing and Policy regarding medically necessary services prescribed in a student’s plan of care for which reimbursement is sought. The information that must be disclosed includes the student’s name, date of birth, and information regarding the service provided, such as the date, type, and duration of service. CCSD must obtain written consent prior to disclosing students’ health information to the Division of Health Care Financing and Policy.

 

What is Medical Necessity?

Nevada’s Medicaid Services Manual defines medical necessity as “A health care service or product that is provided for under the Medicaid State Plan and is necessary and consistent with generally accepted professional standards to: diagnose, treat or prevent illness or disease; regain functional capacity; or reduce or ameliorate effects of an illness, injury or disability.” The determination of medical necessity is made on the basis of the individual case and takes multiple factors into account.

 

Is there a cost to me?

No. Services are provided to students while they are at school at no cost to the parent/guardian.

 

Will it impact my family’s Medicaid benefits?

No. The Medicaid School Health Services program does not impact a family’s Medicaid services, funds or limits. The program does not affect a family’s Medicaid benefits in any way.

 

What types of services does the Medicaid School Health Services program cover in Nevada?

  • Behavioral/Mental health services
  • Crisis interventions
  • Developmental testing/screenings
  • Evaluations
  • Nursing
  • Occupational therapy
  • Personal care
  • Physical therapy
  • Speech and language assessment and therapy

 

Are there any details I should understand about Medicaid School Health Services?

Yes. Clark County School District (CCSD) may not do the following:

  • Require parents/legal guardians to sign-up for or enroll in any public benefit or insurance program
  • Require parents/legal guardians to pay any out-of-pocket expenses such as a deductible or copayment for the costs of school health services CCSD provides, or
  • Use student’s Medicaid or other public benefits if that use would:
    • Decrease available lifetime coverage or any other insured benefit,
    • Result in families paying for services that would otherwise be covered by Medicaid or other public insurance programs and that are required for children outside of the time that they are in school,
    • Increase insurance premiums or lead to the discontinuation of any public benefits or insurance, or
    • Risk the loss of eligibility for home and community-based waivers, based on combined health-related costs
      • The Clark County School District will never seek reimbursement from Medicaid if a student receives services in the Katie Beckett Aid Category or via an MR Waiver. These programs provide services outside of Medicaid to Schools, so to respect their unique guidance around service limitations and/or billing parameters, Clark County School District will never submit claims for these students to Medicaid to Schools.
        • The Katie Beckett Aid Category provides assistance for children who qualify for institutional care but instead live at home. MR Waivers provide home and community-based services to allow recipients to remain in the community rather than in an institution.

 

What guidelines does CCSD have to follow for reimbursement?

  • The student must be under 21 years old
  • The services must be medically necessary
  • In most cases, the services must be included in the student’s plan of care
  • The student must be Medicaid-eligible
  • The services must be provided by a properly credentialed professional
  • The school district must be registered as a Medicaid provider
  • The school district must follow state guidance as to how claims are to be submitted for reimbursement

 

How can I help assure my school district receives benefits from the School Health Services Program?

Clark County School District has been participating in the Nevada Medicaid School Health Services program since 1996. The state has expanded School Health Services to include more reimbursable services. You can help by:

  • Being fully informed about the School Health Services program
  • Providing written Consent for Release of Information and Medicaid Reimbursement to bill Medicaid for services provided to your child by the school district
  • Providing written consent to treat and provide intervention and support services to your child within the school day
  • Fully understanding that consent is voluntary and can be withdrawn at any time

 

What is the Annual Notification and Parental Consent?

Medicaid Annual Notification 

The Annual Notification regarding the School Health Services program is used to inform parents/guardians about the program, what information is shared, and that they have the right to withdraw their consent to disclose their child’s personally identifiable information to the Nevada Medicaid agency and its affiliates at any time. It is available at backtoschool.ccsd.net.

 

Consent for Release of Information and Medicaid Reimbursement

The Medicaid School Health Services program’s one-time parental consent form is to be signed by parents/guardians. This voluntary, one-time consent requires a parent or guardian to provide written consent to release information about their child to the Nevada Medicaid agency and its affiliates. The information that must be disclosed includes student’s name, date of birth, and information regarding the service provided, such as the date, type, and duration of service. Whether or not consent is given, or if consent is withdrawn, CCSD will continue to provide services to our students at no cost to parents/legal guardians.

 

Medicaid One-Time Parental Consent Form

The Consent Form is located in the parent portal of Infinite Campus and can be found by following this link: (Link to consent form).

 

If you need information or assistance with the Medicaid Consent form, please contact the SEMS Medicaid Helpdesk at (702) 799-2899 or email SHS-MedicaidHD@nv.ccsd.net.

 

Family Resources

Parents and Guardians Information

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CCSD School Health Services Medicaid Helpdesk

(702) 799-2899

SHS-MedicaidHD@nv.ccsd.net

Office Hours

7:00 a.m.-3:30 p.m.