Student Education Management Systems

Possible reasons may include:

• • Missing current, locked NV Determination of Eligibility or no Evaluation in IC
  • Expired IEP
  • Program code not listed as “RES” in the Case Manager tool 
  • No active Case Manager in the Case Manager tool
  • Student not actively enrolled
  • Enrollments tool reflects Special Ed Status is “No”
  • OOS Transfers will not appear on the report
  • Student has an active self-contained Case Management Program placement
  • IEP meeting type is “Other” or “Exit”

The Sped Census and the Resource Room Verification Report do not work during the summer and will only work once students are actively enrolled; however, the Future Sped Census is available when future enrollments are populated in Infinite Campus.  

There are several reasons that the IEP flag may not populate, including, but not limited to: 

• • If the student was previously exited from special education services and has requalified, the previous exit date and reason must be removed from the Enrollments tool prior to locking the new IEP. If this is not done, the flag will not appear. 
  • If the IEP was locked with a special education status of NO, the IEP flag will not appear.  
  • If the IEP was locked when the student was not enrolled, the IEP flag will not appear. 

Please call the SEMS Helpdesk with all inquiries and assistance with IEP flags.

For current guidance, see the Stapling and Associating Forms Quick Reference. Pathway: sems.ccsd.net > Resources > SEMS Infinite Campus Resources > SEMS Infinite Campus SpEd Quick References.

To rename an uploaded document, follow these steps:

1. 1. Locate the stapled document in the system
   2. Select the document to be renamed
   3. Open the document details by selecting Open or double-clicking
   4. In the Name field, enter the appropriate name following the current Naming Conventions quick reference guide
   5. Select Save to update the document name

Ensure the following special characters are not part of the file name when uploading a document: colon (:), slash (/), period (.), comma (,), brackets ([]), curly brackets ({}), exclamation mark (!), quote (“), asterisk (*), question mark (?), greater than/less than (<>), pound (#), plus (+), ampersand (&), percent (%), pipe (|), carriage return, line feed, and tab.

This indicates the Refresh button was not selected prior to saving the Enrollment Information editor.  To populate the enrolled school, LEP status, and grade information on the first page of the printed IEP, follow the steps below in order:

1. 1. Select Enrollment Information Editor
   2. Select Refresh
   3. Select the Primary School from the pop-up box in the upper right-hand corner. Do NOT change the School Number (this is the State School Number, not the School location code)
   4. Enter the Primary Disability
   5. Enter a Secondary Disability if applicable
   6. Select Special Ed Status
   7. Select a SAVE option

The Least Restrictive Environment (LRE) codes, also known as the Federal Placement Codes, have been added to the Placement editor. The appropriate Federal Placement Code Age Group and Federal Placement Code that align with each placement (e.g., P1, P2) should be selected.  

For example, for a Pre-K student moving from an early childhood placement to a school-age placement the following school year:

• • Placement 1: Select the appropriate E-code
  • Placement 2: Select the appropriate B-code

Infinite Campus will automatically update the Federal Placement Code/LRE Code based on the dates indicated on each placement page.

The new Eligibility and Anticipated 3-Year Reevaluation dates do not automatically update in the IEP if the IEP event was created before the Determination of Eligibility event. In such cases, the most recent Eligibility date and Anticipated 3-Year Reevaluation date must be manually updated in the IEP.

If the IEP was locked with incorrect dates, an IEP revision is required to correct the dates. 

For users with access to multiple schools, ensure the student’s current school location and the appropriate year are selected in the toolbar at the top of Infinite Campus.

Caseloads are assigned via the Special Ed Team Members tool.  To remove a student, find your name in bold in the Special Ed Team Member tool and add an end date and select Save. If a case manager no longer has access to the student’s Special Ed Team Member tool, please request the school SEIF enter an end date or call the SEMS Helpdesk for assistance.

Case managers should enter an end date on the Case Manager tool and the Special Ed Team Members tool once a student is no longer on their caseload.

At the end of a school year, utilize the End Date of 7/31 of the current year. If you no longer have access to the student, the school SEIF is able to enter the appropriate end date or call the SEMS Helpdesk.

Select “CCSD Programs” as the School from the toolbar at the top of Infinite Campus.

If your name does not appear when selecting ‘Find & Link New Team Member’ in the Special Ed Team Members tool, ensure the student’s school is selected in the School Year and School in the toolbar. If you are a related services provider, ensure CCSD Programs is selected in the toolbar at the top of Infinite Campus.

If the staff name still does not appear, please contact the SEMS Helpdesk at (702) 799-0295 for further assistance.

Progress reports must be locked prior to printing and sending to the parent/guardian. Case managers are responsible for coordinating with related service providers to ensure all goals have progress reported prior to locking. Locking should occur no later than the end of report card distribution day. Please see the Infinite Campus Quick Reference – Creating Progress Reports for more information.

For Infinite Campus 504 Module support please call the SEMS Helpdesk on the WAN at 0655-0295 or (702) 799-0295, or feel free to email the SEMS Helpdesk via Gmail at 0068-SDM-semshd@nv.ccsd.net for technical support.

For any other Section 504-related questions, please contact the Office of Compliance and Monitoring at (702) 799-1020 or Dr. Diane Lewis at (702)-799-0812 or lewisdm@nv.ccsd.net.