Student Education Management Systems

New Functionality

Nevada Special Ed Documents New Look in Infinite Campus

Please select this video link for a brief overview of the new functionality.

The Nevada IEP, Data Plan, Service Plan, and Evaluation documents have been completely rewritten with the New Look of Infinite Campus. The new print formats for these documents are NV IEP 2023, NV IEP Data Plan 2023, Service Plan 2023, and NV Determination of Eligibility. The new documents include functionality changes and system issues.  A complete list of these changes can be found below. 

NV 2023 Determination of Eligibility

New functionality changes have been made to the NV 2023 Determination of Eligibility print format. 

• Eligibility Header: 
  • The Transition meeting type has been removed
  • The 3-Yr Re-Evaluation Date field has been added and will auto-fill exactly 3 years from the date of the Evaluation Date
  • The MDT Date has been removed as it was duplicative of the Evaluation Date
• Completion of the NV 2023 Determination of Eligibility
  • When completing an NV 2023 Determination of Eligibility, all editors need to be marked “Complete” prior to locking. Each of the following editors will need to be refreshed, saved, and marked as “Complete”: 
    • Enrollment Information
    • Student Information
    • Parent/Guardian Information
  • Follow current procedures for creating and inputting data in the Determination of Eligibility checklist(s).  If no Determination of Eligibility Checklist is required (e.g., Waiver or In-State Transfer), the Determination of Eligibility editor should be marked as “Not Needed” without completing a new checklist. 

NV IEP Plans

Education Plan Editor

The auto-filled anticipated 3-Yr Reevaluation date will be exactly 3 years from the Eligibility. Do not change the dates; simply ensure the dates in the Determination of Eligibility match the dates in the Education Plan editor of the IEP.

Student Information Editor

Select Refresh, then select the appropriate zoned school from the dropdown that aligns with the student’s grade level.  

Note: The zoned schools that populate are based on the student’s current address.  The current school (Assigned School) will be noted in the Enrollment Information editor.

Parent/Guardian Information Editor

Select Refresh.  Parent/Guardian information can be sequenced or deleted within the editor if the person is no longer attached to the child. The Interpreter Required checkbox is now within the Parent Guardian Information editor and can be selected as needed.

Goals and Objectives Editor

Benchmarks/objectives are located within each Goal Editor. 

Placement Editor

At least one placement option must be rejected on the Placement editor even if the first placement option is selected. If the first placement option is selected, regular class with no removal, the team should at least consider and reject regular class and special education class combination. Placement options considered by the team must be documented on the status record in the confidential folder.

Specially Designed Instruction and Extended School Year Services

A new Extended School Year (ESY) checkbox has been added to the Specially Designed Instruction (SDI) editor. If the student will receive services during the school year and during ESY, the services must be entered twice.  Create one entry following previous procedures. Do not mark the ESY box.  Create a second entry and select the ESY box.  SDI should be delineated for ESY in accordance with the goals selected for ESY. Each field should be completed in accordance with what the student will be anticipated to receive during ESY in terms of frequency, location, dates, and specially designed instruction.

Federal Placement Code

The Federal Placement Codes, previously indicated as the Special Ed Setting Least Restrictive Environment (LRE) codes, have been added to the placement page. The Federal Placement Code associated with each placement should be documented; the Federal Placement Code in place at the time the Enrollment Information editor is refreshed will pre-populate in that editor. 

Enrollment Information Editor

To populate the enrolled school, LEP status, and grade information on the first page of the printed IEP, follow the steps below in order:

Select Enrollment Information Editor

1. 1. 1. Select Refresh
      2. Select the primary school from the pop-up box in the upper right-hand corner Do NOT change the School Number (this is the State School Number, not the School location code)
      3. Enter the Primary Disability
      4. Enter a Secondary Disability if applicable
      5. Select Special Ed Status
      6. Select a SAVE option

Completing the Editors

All IEP editors must be marked as “Complete” or “Not Needed” before the IEP can be locked.

NOTE:  At this time, only the Medicaid Consent editor can be marked as “not needed.” The CRT Alternate Assessment editor will automatically default to “Not Needed” if Alternate is not selected in the Statewide and/or District-wide Assessments editor.

As always, if you have any questions, please contact our SEMS Help Desk at 799-0295 or 0099-0295 on the WAN.